Volunteers working for The Reflections of Nature will have the opportunity to display their work at no charge filling in blank spots within the competition. There will be a sign showing that this is volunteer's work - not part of the competition. The work does not have to be recent and could have been entered into Reflections in the past. All we ask is that the focus is on nature.
- Text or phone Harvey Rebalkin 306-221-7131
- or Text or phone Beth Campbell 306-260-3408
- or Email: swaa1986@gmail.com
| BEFORE SHOW | ||
| Wed | Pick up Gala tickets from
- Dandelion Framing - Hues Art Supplies - Collector's Choice - J&S Picture Frame Warehouse | |
| Thurs |
Inspect, repair & load light fixtures for grids Currently in Beth's garage |
Beth |
| Lunch and Coffee |
Lunch/Coffee
-Friday am snacks -Friday pm meal - Saturday noon meal - Coffee, creamer, sugar, etc Look after coffee area during the show - coffee to be ready each morning |
Cynthia Stock & team |
| *** SET UP THE SQUARE PAYMENT SYSTEM | ||
| FRIDAY SET-UP | ||
| 8 am |
Provide truck to bring trailers from Perron acreage to hall (need 2 trucks) | Doug Carlson & |
| 9 am | Hall set-up coordinator | |
| 9 am |
Set up hall - boards - grids & lights - carving & sculpture tables - slideshow corner - raffle tables | Need a team |
|
9 am or earlier |
Set up coffee & refreshments - part of Cynthia's team | |
| VENDOR BOOTHS - Wayne arranged the vendors but may not be able to attend show | ||
| Before noon | - Mark each booth with the vendor (floor plan already made up) - Greet vendors & assist as necessary - Ensure each vendor receives their package | |
| Noon - 8 pm | Assist Feature Artist as necessary | |
| SWAA STORE / BOOTH | ||
|
| SWAA STORE / BOOTH COORDINATOR - arrange volunteers to be at booth | |
| 10 am | Set up SWAA Store / Booth | |
| Noon until end of show | Work at SWAA store throughout the weekend | |
| REGISTRATION | ||
| 9 am |
Registration Coordinator
- reconcile cash from registration intake | |
| 9 am |
Set-up registration / reception area - arrange registration tables - arrange tables or space to sort pieces - ensure forms, pens, etc are ready | Need a team |
| Noon - 8 pm |
Greeter to help with forms (team of 2) | |
| Noon - 8 pm |
Register Painting & Drawing (team of 2) | |
| Noon - 8 pm |
Register Photography (team of 2) | |
| Noon - 8 pm |
Register Carving & Sculpture (team of 2)
| |
| Noon - 8 pm |
Register Special Competitions (team of 2)
| |
| Noon - 8 pm |
Register Auction Items (team of 2)
| |
| Noon - 8 pm |
Juniors (team of 2)
| |
| Noon - 8 pm |
Register Slideshow (team of 2)
| |
| Noon - 9 pm |
Registration Treasurer (team of 2) - take in cash - reconcile cash after 8 pm | |
| Noon - 8 pm |
Runners to move pieces from registration area and sort for display | |
| COMPETITION SET-UP | ||
| Before 7:30 | Put up signs, etc (be nice to work as a team of 2, but one person could do this alone) | |
| 7:30 - ? | Arrange Carving & Sculpture Competitions Once done compare set-up with registration books to ensure pieces are correctly displayed | Team |
| 7:30 - ? | Hang Paintings Once done compare set-up with registration books to ensure pieces are correctly displayed | Team |
| 7:30 - ? | Hang Photographs Once done compare set-up with registration books to ensure pieces are correctly displayed | Team |
| 7:30 - ? |
Arrange Special Competitions Once done compare set-up with registration books to ensure pieces are correctly displayed | Team |
| 8:00 pm |
Take down registration tables and set up workshops - team of 2 | |
| SATURDAY | ||
| Before opening |
Set up Sponsor Board
- could be done on Friday | |
| Before opening |
Workshop Coordinator
- instructor packages - evaluation sheets | |
| Before opening | Start slideshow | Colin Chatfield |
| Before opening |
Set up memory lane
- Could be done Friday | |
| Before opening |
Set up Auction Items - Could be done Friday | |
| Before opening |
Set up Trading Card Display - Could be done Friday | |
| JUDGING | ||
| 8 am |
Judging Coordinator - ensure judges & runners packages are ready - set out ribbons - get runner's trollies ready to go | |
|
8:30 - 9 am |
Judges orientation Runners & recorders orientation | |
| 9 am - noon | Judging | |
| Noon - ? | Record results | Jack Magera |
|
| Assign prizes - prepare cheques | |
|
| Notify winners to attend Sunday Award Ceremony | |
| DURING THE SHOW - Saturday | ||
|
Noon - 5 pm | Greet visitors and collect admission
| |
|
Noon - 5 pm | Sell raffle tickets | |
| GALA EVENT - Saturday evening | ||
| 7 pm |
Greet musicians - ensure they have what they need | |
| 7 - 9 pm |
Door greeter - collect Gala admission ticket - sell SWAA raffle tickets - sell bag raffle tickets | |
| 7 - 10 pm | MC for evening | Cam Merkle |
| 7 - 10 pm | Greet & Thank any sponsors who attend | Harvey Rebalkin |
|
| Coordinate with Auctioneer | |
| 8 pm - end |
Be our "Vanna White" to show auction items up for auction (need at least 2 volunteers) | |
| 8 pm - end |
Auction Spotters (should have 2) | |
| 8 pm - end | Auction recorder | |
| 8 pm - end |
Auction cashier Take payments and reconcile cash brought in | |
|
|
| |
|
|
| |
| SUNDAY | ||
| DURING THE SHOW - Sunday | ||
| 9 am - 4 pm | Greet visitors and collect admission
| |
| 9 am - noon | Coordinate the Quicks - Quick Draw - Quick Burn - Quick Carve | |
| Noon | Judge the "Quicks" | |
| 1 pm | Auctioneer | |
| 1 pm | MC for auction & Awards Ceremony | |
| 1 pm | Auction volunteers - spotters - "Vanna White(s)" | |
| 1 pm | Auction recorder | |
| 1 pm | Auction cashier | |
| 4 pm | Monitor Artists taking their work home (stand at door to compare pick-up slip to art item to ensure they match) | |
| 4:30 |
Clean out hall & load trailers | |
| 5:30 |
Return packed trailers to Perron acreage (need 2 trucks) | Doug Carlson & |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
##
No comments:
Post a Comment